Guidelines for submitting a proposal

Contributions may be proposed for the conference programme in the following categories:

  • paper presentation;
  • special session;
  • participatory workshop;
  • poster presentation.

The deadline for submissions to the conference programme (in the form of papers, special sessions, participatory workshops or poster presentations) is Monday 15 October 2018. Proposals submitted after that deadline will not be considered.

All proposals need to be submitted by title and an abstract of between 250 and 500 words. All abstracts must be submitted in English. Each individual can submit only one proposal (which may be for a paper, workshop or poster presentation).

The following factors will guide the ICHC 2019 selection committee in their decisions:

The topic: Your proposal should concern a map or group of maps, a mapmaker or group of mapmakers, map consumers, map design, a mapping process or specific theoretical approach to maps and mapping. Please state this topic clearly in the title and again in the opening sentences of the proposal.

The argument and its relevance to the history of cartography: The proposal should help us to understand the creation and use of maps in the past, the process of mapmaking, and/or the underlying concepts of cartography. It should not be merely descriptive but an analysis of the context and/or the contents of the map.

Supporting evidence: Mention some of the specific maps (titles, authors, dates) and other sources that you will discuss. A full list is not necessary, but a demonstration of cartographic research is important.

Originality: Explain how your topic is new to the history of cartography. Your subject matter should not have been previously published. If it has been presented elsewhere, please explain why it should be offered again at this conference.

Clarity: The committee does not have expertise in all chronological periods and/or methods of cartography; its members will represent a variety of disciplines. Your audience is equally varied and international. Please avoid jargon and write in the most direct way possible.

Illustrations: The best presentations and discus­ sions are supported through well­chosen visual material and clear captions. You are strongly urged
to choose images that clearly illustrate the argument and that can be shown enlarged and in high quality, for example map details. This is particularly important for the understanding of audience members who are not native speakers of English.

The ICHC 2019 selection committee, which will make the final recommendations, reserves the right to request revisions to the content and format of abstracts before a final decision is made. Proposers will be notified of the outcomes by 18 January 2019. A provisional programme will be published as in Spring 2019.

Presentations delivered as a poster presentation or via other media

You may state a preference for presenting your topic as a poster presentation or on other inter­active media. The selection criteria are the same for both lectures and poster presentations, but the view of the organizers is that some topics are more suited to a non­lecture presentation. For example:

  • the discovery of a new map or new archive to which the international community should be alerted;
  • the study of a particular feature of a map, involving detailed images viewed more easily, comfortably, and at length on a poster;
  • the presentation of digital tools and web­sites that benefit from a hands­on experience on a computer during the poster session and interac­ tion with the developer;
  • the opportunity for a presenter to engage in more detailed and critical discussions about the presented topic.

The ICHC 2019 selection committee will make the final decision as to the style of presentation you are invited to offer. Please note that the selection committee and the Board of Imago Mundi does not consider poster as a lesser form of presentation than lectures. As with the hard sciences, poster presenta­ tions offer the opportunity for a larger number of people to participate in the conference and for the results of research or reports on on­going projects to reach a wider audience. The ICHC 2019 organizers will try that presentations made as posters or other inter­active media can remain on view after the poster session.

Those who would like to make a digital poster presentation should apply by ticking the 'Poster' box and add the technical details into comments section.

Special sessions

A single coordinator may organise and propose a complete session. Such sessions generally fall into one of three types: a) coordinated sessions, compris­ ing three (or exceptionally four) presentations on a specific topic; b) structured discussions of methodol­ ogies and techniques; or c) round­table discussions in which a panel interacts with the audience on a given topic. One suggestion, that might be followed up, is for a discussion of ‘where we are and where we are going’ in the history of cartography (see also the conference title Old Maps, New Perspectives. Studying the History of Cartography in the 21st Century).

If two or three people want to create a coordinated session they should apply individually, in the usual way, but also provide a separate description of the ways in which their papers would gain value by being grouped together.

If the session is not accepted as a whole, the individual abstracts will be assessed separately.

Participatory workshops

ICHC 2019 plans to organise a series of participatory workshops and hands­on presentations for smaller groups of a maximum of 25 participants. During these workshops, the audience will have the opportunity to participate more actively, e.g. by studying and discussing original maps in map rooms, by testing digital techniques and applications

related to map history or map collections or by doing fieldwork in libraries, museums or open air. The University of Amsterdam and some of the collabo­ rating institutions will offer technical support. Ideally a participatory workshop will be organised twice or thrice. Conference participants are invited to send ideas or to propose entire workshops.